East and Southern Africa Annual Review and Planning meeting

Agenda for organizers

• A1:
  • Intro participants: Geographic scope of participants + cluster up in early win project + cluster up in original background (e.g. field of study) + cluster up in objectives for this meeting.
• A2: 15 min + 15 min Q&A + explain process for each.
• A3: To do: prepare stands. Ask them to collect Q&A on flipcharts - feed back one crucial point from each.
• A4: Ditto
• A5: Ditto
• A6: Ditto
• A7: Self organize the important points on pre-prepared points on flipcharts around the room e.g. sites, research process, partnerships, communication and anyone can add stuff... + comment from Mateete, Irmgard and ?(to identify)?
  • Then work in small groups to come up with key points
  • Then comments from Mateete etc.
• A8: Review work done today and what needs to be done + ask 3-4 random people to give us their feedback on what was good, what needs to come back the next day, what's the big surprise for Africa RISING in ESA.
• A9: To discuss with Irmgard and Mateete
• B1: 3x 20 min presentation - no interruption (or in the presentation itself)
• B2: Buzz group (5 min) and then discussion on main issues from either presentation - put them on cards (and we collect them)
• B3:
  • Introduction of this session by Irmgard introducing the principles of our research.
  • (75 min) Ask district officials to come to the panel - Presentation of challenges by agricultural district officers and what they would like to see happen? 10 min each
  • Then each of them to sit at a table and people to come around
  • (30 min) Prioritization of challenges in the district (around key challenges identified in ET workshop) by scoring the districts
• B4:
  • Irmgard re-introducing boundaries and principles for carrying out our research;
  • Then asking groups to self organize in open space - develop sketch ideas quickly and put them on the market place over the next hour / 1.5h - either on pure research or on coordination - enunciate the principles of OST
  • Then organize OST and go around
• B5: See B4
• B6: Carrousel: one person from each group to present their idea as elevator pitch (3 min) and jury panel (to identify) + public to quickly judge if good idea or not and ask critical questions - each for 5 min.
• B7: Other OST marketplace to get new ideas if need be - otherwise groups continue on their own track + closing statements by someone to identify. + mention that next morning possible to come up with other ideas on the OST marketplace.
• B8: To discuss with Irmgard and Mateete.
• C1: Ewen to invite reflections from the public about any thought/suggestion/brilliant idea.
• C2: OST marketplace continued for new and older ideas
• C3: Review for each group by two other groups (one person from the group stays behind) - what is coming out and what can you get out of it.
• C4: OST marketplace continued for later ideas (or ideas to rework on or refine) + specific round for non-research marketplace issues.
• C5: Presentation by each group (5-10 min each) about the WHAT / WHY / WHEN / WHO / WHERE + sense of budget?
  • Review by Irmgard, Jerry, ?? to identify to make sense of this
  • Prioritization of the proposals
  • Final discussion on what was achieved
  • Perhaps need to close (for participants leaving after day 3).
• C6: Irmgard to prepare
• C7: To discuss with Irmgard and Mateete
• D1: To discuss along the way
  • Including format of report etc.
• E1: Brief introduction on the tables for 15 min: who are you, what happened, what are you interested in etc.
• E2: Short presentation + shorter Q&A
• E3: Presentation + clarification questions
• E4: Discussion on year 1 plans: Plenary discussion
• E5: Presentation by Mateete + adding inputs from laureates from day before
• E6: Discussion by others: marketplace mechanisms to fish more inputs
• E7: Panel feedback from experts from what they saw/heard + explaining what's in it for them etc.
• E8: Irmgard, Mateete, Jerry etc. to make comments about the comments received.
  • Irmgard to close